{"id":11860,"date":"2018-06-22T14:37:00","date_gmt":"2018-06-22T22:37:00","guid":{"rendered":"https:\/\/www.mindvalley.com\/?p=11860"},"modified":"2025-09-26T12:24:34","modified_gmt":"2025-09-26T17:24:34","slug":"productive-daily-routine-for-coaches","status":"publish","type":"post","link":"https:\/\/www.mindvalley.com\/coach\/blog\/productive-daily-routine-for-coaches\/","title":{"rendered":"A productive daily routine for coaches who want results without overwhelm"},"content":{"rendered":"

I get it. You\u2019re a coach, and you lead an ultra-busy life.<\/p>\n

Your days feel like they\u2019re one long task list as you move from one thing to another. You have your clients to think of, not to mention everything that needs to get done so you can have a thriving coaching practice<\/a>.<\/p>\n

To say that it\u2019s difficult to find the right balance would be a gross understatement.\u00a0You often feel like you haven\u2019t achieved the results you were hoping for in any given\u00a0day.<\/p>\n

It\u2019s frustrating and disappointing, yes, but all you need to know is one powerful secret\u00a0that can make all of these issues a thing of the past\u2026<\/p>\n

It\u2019s called\u00a0\u201cfixing your daily routine.\u201d<\/strong><\/p>\n

When your daily routine happens on a whim, trouble arises.\u00a0You can\u2019t have a day filled with attending to whatever happens to be in front of you at\u00a0any given moment (the ding of a text message, the phone ringing).<\/p>\n

Your daily routine needs to be preplanned. You need to figure out what you need to do and when to do each of your tasks quickly and effectively and for maximum results with minimum effort. Creating this type of daily routine involves mastering an art and a subtle science. A daily planner<\/a> can help you manage your time more effectively. It allows you to organize your daily activities into a smooth and efficient schedule.”<\/p>\n

Yes, curveballs will undoubtedly come your way. You will get thrown off your routine. That\u2019s just the way life is.<\/p>\n

But deliberately crafting a daily routine that works for you will leave you more organized, energized, and productive throughout the day. So, if you\u2019ve been struggling mightily to get things done lately, know that you CAN make fundamental changes and be more productive and happy in your daily life.<\/p>\n

Here are 5 steps that will help you to strive\u2026 not for perfection, but for\u00a0excellence<\/strong>.<\/p>\n

1. Get real<\/h2>\n

Before you do anything else, you need to get real. Evaluate the daily routine you\u2019ve got going on right now. Do this by tracking everything that you do, every day, for five to seven days.<\/p>\n

Go old school and use a pen and paper, or pick a time-tracking app. Either way,\u00a0make sure you capture all of your tasks<\/strong>. This includes the time you spend on your commute, working, eating, watching television, and everything in between.<\/p>\n

You\u2019ll notice that not every day looks the same, but this exercise will give you a great jumping-off point on what your average week actually looks like.<\/p>\n

Now that you have a better idea of what you do regularly, you can take the next step and\u00a0restructure your schedule to make it more optimal.<\/p>\n

2. Be aware of your energy<\/h2>\n

Think about your energy levels throughout an average day. Ask yourself,\u00a0\u201cWhen do I do my\u00a0best work?\u201d<\/strong> Is it at the crack of dawn, midday, or late evening?\u00a0Most people find that they are the most productive in the morning because they feel\u00a0energized and enthusiastic after a good night\u2019s rest and breakfast.<\/p>\n

So, it\u2019s best to complete tasks that require critical or creative thinking and troubleshooting as early in your day as you can manage. When midday rolls around, you\u2019ll find that your energy levels start to dip. But this doesn\u2019t mean that you can\u2019t use the time effectively.<\/p>\n

Anticipate your midday downward spiral and set that time aside for mundane tasks like answering emails, setting appointments, doing online research, and running errands. You might think you can\u2019t get much out of your evenings because you\u2019re tired and ready to call it a day.<\/p>\n

But there\u2019s still time to be productive.\u00a0Take a few moments to do some planning and prep for the next day. You\u2019ll thank\u00a0yourself later for making this extra effort the night before.<\/p>\n

3. Unitask<\/h2>\n

You might believe that the ability to divide your attention across multiple projects is an awesome way to knock your to-do list out of the park. It might sound incredibly productive, but multitasking has been shown to do more harm than good.<\/p>\n

It\u2019s been found that people who multitask don\u2019t perform as well as those who focus on\u00a0just one task.<\/strong><\/p>\n

Even worse, multitasking may even be detrimental to your health in the long term. Researchers found that multitaskers struggle with organizing their thoughts and filtering out unimportant information. Multitasking also reduces efficiency and performance because your brain can only focus well on one thing at a time.<\/p>\n

The human brain just isn\u2019t designed to do 5 things at once.\u00a0So starting today,\u00a0tell yourself that you\u2019re a unitasker<\/strong>. Aim to do one task at a time and\u00a0to do it effectively and quickly.<\/p>\n

You\u2019ll be surprised at how much more you\u2019ll actually get done when you work this way.<\/p>\n

5. Do only what matters<\/h2>\n

In this world of excess, it\u2019s hard to believe that there are times when limiting yourself is\u00a0the best bet.\u00a0But it is when you\u2019re dealing with a task list.\u00a0Most people overestimate what they can do in a day and underestimate what they can\u00a0do in a lifetime.\u00a0I think it was Tony Robbins who said something to that effect.<\/p>\n

So, don\u2019t tell yourself that you have the superhuman ability to achieve 100 different, complex tasks in less than 24 hours. You can\u2019t. No one can.<\/p>\n

What\u00a0can<\/em>\u00a0you do instead? Start slashing your list so you\u2019re left with the essentials.\u00a0Take time to review your to-do lists with the intention of eliminating tasks or\u00a0simplifying them.\u00a0A great way to eliminate a task from your personal list is to delegate it to someone else.\u00a0Do what only you can do<\/strong>. Nothing more.<\/p>\n

As for simplifying your list\u2026 there are just two letters that stand between you and a life of overwhelm and chaos\u2026 \u201cN\u201d and \u201cO\u201d<\/p>\n

Learn to say \u201cno\u201d and mean it<\/strong><\/a>. Know your goals for the day, week, and month. Your daily tasks need to move you closer to those goals. If they don\u2019t, they have to go. Your daily to-do should be made up of just 3 main essential tasks and a small batch of less important tasks.<\/p>\n

And these less important tasks\u2014making calls, writing emails, and doing paperwork\u2014are done in batch processing. This means that you shouldn\u2019t be doing them a bit at a time throughout the day. Instead, only do them once or twice a day.<\/p>\n

Remember, you don\u2019t need a huge to-do list to be productive. You need to\u00a0do stuff that matters.\u00a0<\/strong>This is why limiting yourself to the essentials can help you sort out not just your daily routine but your life.<\/p>\n

5. Go off track<\/h2>\n

Does the word \u201croutine\u201d create resistance?\u00a0Do you feel like when you\u2019re on a routine you\u2019re being locked into a life of nothing but\u00a0hard work and strife?\u00a0You don\u2019t have to be the dull person who\u2019s all about work and no play.\u00a0When you have nothing but endless work with no payoff, you\u2019ll soon find yourself falling\u00a0off the track that leads to success.<\/p>\n

Avoid this by\u00a0consciously going \u201coff routine\u201d when you can<\/strong>. Ditch your daily tasks and opt for fun activities instead. Catch a movie on a weekday afternoon, visit a friend in the middle of the day, read a great book on a Monday morning, or binge-watch your favorite TV show over a weekend.<\/p>\n

These\u00a0weekly infusions of happiness, or \u201cme times,\u201d are important periods of recovery <\/strong>that are essential to your happiness and continuous productivity.\u00a0It\u2019s not a crime to have a bit of fun whenever you can, but don\u2019t go overboard. Keep tabs\u00a0on how and when you go off track from your normal routine.<\/p>\n

As a general rule, allow yourself to dive into fun activities as a reward for completing a\u00a0meaningful or productive task.\u00a0The right\u00a0ratio for work vs. reward<\/strong>\u00a0is different for different people. Go ahead and set a\u00a0ratio that feels right for you.\u00a0For starters, you could try a 3 to 1. So this would have you working for three hours and\u00a0then rewarding yourself with an hour of fun.<\/p>\n

You might find yourself resisting this work\/reward system at the start, but it\u2019s a big leap toward creating a more effective daily routine. Don\u2019t skip it.<\/p>\n

These 5 steps will help you craft a powerfully effective daily routine, and you can adapt the details so it works for you and your unique lifestyle. Make sure you don\u2019t start on a new routine and give up on it in a day or two. You need to try it on for size for a couple of weeks, at least. This gives you time to feel into your new routine and see if it makes sense.<\/p>\n

An initial sense of discomfort could be just natural resistance acting up. After all, nobody likes change. When you\u2019ve completed a test run, assess your daily routine. Make adjustments if needed.<\/p>\n

The trick to making it all work and pulling it together is to remain flexible <\/strong>while\u00a0sticking\u00a0to the overarching pillars and routines that are meaningful to you.<\/p>\n

Try it.\u00a0After a while, you\u2019ll wonder how you ever managed without your powerhouse daily\u00a0routine.<\/p>\n","protected":false},"excerpt":{"rendered":"

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